Effective Date: March 1, 2023
The terms Valitana, Valitana LLC, Company or “us” or “we” refers to the owner of this Site, having an office at 600 Steamboat Rd, Suite 202,Greenwich, CT 06830. The term “you” or “subscriber” refers to the user or viewer of our Site.
Valitana may collect limited personal information about Site visitors, as well as service subscribers and account users to support Valitana’s service offerings and functionality, to improve the subscriber and user experience and Valitana’s products and services, or for other legitimate business interests. This may include basic business contact information, User ID and passwords, as well as IP addresses or device identifiers, among other similar information. Valitana will also collect information about your use of the Site, including searches that you run, any data that you upload, and the functions of Valitana’s services that you utilize (including your history of such use), among other similar information.
Subscriber data will be collected, stored and processed securely. Where subscriber’s data is transferred internationally, Valitana will ensure the appropriate precautions are taken to protect this data. Valitana will only use subscriber personal data for the purposes for which it was collected, unless Valitana reasonably considers that it is needed for another reason that is also compatible with the original purpose. Please email Valitana at firstname.lastname@example.org if there are questions. If there is a need to use your personal data for a purpose unrelated to the purpose for which the data was collected, Valitana will notify you and will explain the legal grounds for processing.
Valitana will only retain personal data for as long as necessary to fulfil the purposes for which it was collected, including for the purposes of satisfying any legal, regulatory, accounting, or reporting requirements. When determining the appropriate retention period for personal data, Valitana considers the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of the data, the purposes for which we process the data, and whether we can achieve those purposes through other means. Once the retention period has expired, we will securely dispose of or anonymize personal data in accordance with our internal data retention and destruction policies.
Valitana may be legally obliged to disclose subscriber’s personal information without its knowledge to the extent that Valitana is required to do so: (a) by law; (b) in connection with any ongoing or prospective legal proceedings; and (c) in order to establish, exercise or defend Valitana legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk).
Valitana will only use subscriber personal data for the purposes for which required to be collected it and only where there is a lawful basis for such processing, for example:
Valitana may share aggregate or deidentified information about the Site or services usage with third party business partners, including affiliated companies. However, Valitana does not share personal information or otherwise specific user information with third parties for those third parties’ own purposes. However, Valitana may share personal information, as well as technical information about our Site or the services usage, with our third party service providers, or as needed to protect the rights, properties or legitimate interests of Valitana, including as necessary in Valitana’s sole discretion to comply with legal or contractual requirements, or legal process. Valitana may also share certain personal information or other user information as necessary for a merger, acquisition, or other corporate reorganization.
Valitana takes reasonable steps to secure the Site and services, however no information security can be guaranteed. Each subscriber will be provided a user name to access their Site services, and will be prompted to set a password upon first logging in. You are obligated to keep your password secure and not share it with any unauthorized user. If you have any indication that your account has been accessed or used without authorization or otherwise in excess of the rights and permissions granted to you in the Master Services Agreement, you agree to immediately change your password and notify Valitana at email@example.com.
You can reach our Data Protection Officer/Legal/Controller at firstname.lastname@example.org, and our EU/UK Representative at email@example.com
Valitana is committed to protecting the security, confidentiality, and privacy of its information resources including EU and EEA personal data in accordance with the requirements set forth in the General Data Protection Regulation (EU) 2016/679 ("GDPR"). Valitana complies with the GDPR as it relates to use and sharing of subscriber’s personal data. Under certain circumstances, subscriber has rights related to its personal data. These include the right to:
Subscriber will not have to pay a fee to access personal data (or to exercise any other rights). However, Valitana may charge a reasonable fee if subscriber’s request is clearly unfounded, repetitive, or excessive. Alternatively, Valitana may refuse to comply with your request in these circumstances. Valitana may need to request specific information from subscriber in order to confirm subscriber’s identity. This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. Valitana may also request additional information in relation to subscriber’s request to speed up response time. Valitana aims to respond to all legitimate requests within one month. Occasionally it may take longer than a month if subscriber’s request is particularly complex or if there are several requests.
Information about the obligation that you have as a data controller/process. The controller / processor obligations are not explained, we would advise to add a separate item. (e.g., the collected data will be used lawfully, fairly and in a transparent way.)
Schedule a demo to see how Valitana can help your team. Or contact us by email at firstname.lastname@example.org.